How to Create a Foolproof Turnover Process (with Free Guide!)

In the business of vacation rentals, nothing guarantees a great guest experience like a perfect turnover.

Your turnover process is also your best friend in preventing negative reviews.

In our business, we’ve collected data on hundreds of thousands of turnovers. As we’ve started to offer services like Remote Inspection, where our team double-checks the turnover tasks in real time, we learned even more about where turnovers go wrong.

What we found was that vast majority of guest complaints can be avoided with an improved turnover process.

A comprehensive turnover process can save you thousands every year in refunded cleaning fees, hourly rates, and lost bookings

Convinced that turnover processes are important? Let’s dive into how to make one of your own.

What Do We Mean by a Comprehensive Process?

If you’re a professional vacation rental manager, you probably have lots of processes in place already. You have a process for assigning turnovers to your cleaners and a process for how you’d like the property prepared.

What you may not have done is map the entire process from start to finish.

Which means there may well be gaps in your process that can cause real problems.

You might even be missing a process for some steps altogether! Which means that when a problem comes up, you have to improvise. That’s not a recipe for a stress-free business.

  • Do you have all the steps mapped out for when your team, your turnover specialist, and the guest need to be involved?
  • Do you know how your turnover specialist is going to move from one step to the next in the turnover?
  • Do you have a plan for any variations in this system, such as when your damage check reveals that the guest damaged part of the property and you need to hold on to their deposit?

If not, read on. Let’s get you a better system.

The First Layer: Your Ideal Process

You’re going to map out your turnover process in a timeline, from start to finish. We like using a long blank stretch of wall and post-its, but you can use whatever method you like.

Along the top, you’re going to map out your turnover process in its ideal state. If absolutely nothing unexpected happened, you turnover would still include these steps.

You might start out with something like this:

This is a pretty good turnover process.

  1. Scheduling the turn
  2. Checking the property for damage before the clean begins
  3. Cleaning the property
  4. Staging the property
  5. A post-turnover inspection
  6. Checking the entry method for the incoming guest

It’s good start, but we can improve it dramatically by mapping out what happens between these steps. To find out if it needs to be added to our process, let’s ask ourselves two questions:

  • Does anyone need to take an additional action before the next step can occur?
  • Does this step need to happen for every turnover, or just for some turnovers?

Let’s try it on our process above.

Does anyone need to take an action before Step 2 can happen? 

Well, scheduling the turn is important, but it only includes confirming the person performing your turnover is available and agrees to the job.

In order to actually start the turn, that person is going to need instructions on how to get to the property, access the property, and perform all the tasks necessary for this turnover.

Let’s add that step to our process.

Are there any other actions that must be taken before Step 2 can occur?

Doesn’t look like it. Let’s move on to Step 3.

Does anyone need to take an action before Step 3 can happen?

Maybe. If the turnover specialist discovered damage before the clean, they might need to report it to the property manager.

But that step doesn’t have to happen every time. That’s only going to be necessary for some turnovers. So for the moment, we don’t need to add anything to our process.

Does anyone need to take an action before Step 4 can happen? Nope, pretty easy to stage the property after cleaning.

Does anyone need to take an action before Step 5 can happen? Here it gets interesting. This depends on whether a post-turnover inspection is part of your process, and on whether a different person performs your inspection or not.

For simplicity’s sake, let’s say this manager prefers to have the turnover specialist perform their own post-turn inspection, but here are a few steps you might add if your inspection includes someone else.

  • Send instructions to your inspector: directions, entry method, and checklist
  • Notify the inspector that the property is ready for inspection
  • Send verification photos to the person performing your inspection remotely

Does anyone need to take an action before Step 6 can happen? Not as it is now. The turnover specialist can perform the entry method check as they leave the property.

So we’re done, right?

Not so fast …

Don’t Forget Your Post-Turnover Steps

Your turnover isn’t done just because the turn is completed. You still need to close the loop with your service provider – they need to be paid!

You might also want to check in with your guest to be sure the turnover was completed to your – and their – satisfaction.

You may find the job was done very poorly, and need to discuss with your service provider before paying them out. Or you may find they did a great job, and want to offer them a little tip for exceptional service.

So let’s add “Check Guest Satisfaction” to our turnover list.

Finally, Add Any “Peace of Mind” Steps

If you’re using Properly, you’ll already know that your service provider has arrived at the property on time through our geolocation service.

If you’re not, you’ll want to set up a step to check that they’ve arrived – just so you don’t have to worry about it.

You don’t want to find out at 2 pm that your service provider didn’t show up for the turn at 10 am because they wrote the wrong date down on their calendar.

If there’s any additional check or process that would add to your peace of mind, we suggest including it as a step in your non-negotiable process.

The Second Layer: Your Contingency Plans 

Now you’ve got a comprehensive plan for what you should do to ensure a great turnover – assuming everything goes to plan.

What happens if the plan goes awry?

That’s where the second layer of your turnover process comes in: what to do when the unexpected happens.

As we all know, vacation rental is an unpredictable industry. Having a plan will make you feel prepared for anything that happens. It may not be ideal, but if you know what to do next, you’ll still feel like you’ve got it under control.

Let’s map out a contingency plan so you can see how it works.

What happens if your damage check reveals some damage to the property?

You should follow the same two questions above to determine if you need to add steps to this process, but here’s how we mapped it out:

The new steps include:

  1. Report damage to the property manager with photos
  2. Notify guest that they caused damage and their deposit will be withheld
  3. Repair damage/Send help
  4. Send receipt for damage repair
  5. Withhold deposit from guest
  6. Report damage to owner

You notice that at one point, we put two steps side-by-side. That’s because there might be two ways to solve this problem. If the turnover specialist can fix the damage themselves, they should do so. If the damage needs a repair person, you’ll need to send help.

In either case, however, you’ll want to get a receipt for any cost to repair (including the cost of the service provider’s extra time on the job), and hang on to it as proof.

You might have other steps if you have insurance at your properties, like “Submit Claim.” Map out all the possibilities.

Create a Permanent Plan

Once you have a complete plan in Post-It form, you can turn it into a flowchart for your business. The virtue of Post-Its is that it’s easy to move them around, change the arrangement, and create new ones – but once you’re confident you like your system, make a more permanent copy.

Here are a few ways to create a more permanent system:

  • Create a repeatable in-house checklist that you print out every time
  • Use a flowchart software like Lucidchart
  • Use a workflow software like Process St
  • Use the Properly app to create repeatable processes and monitor your turnover

Whatever system you use, make sure it’s accessible to all your employees and clearly communicated to your service providers.

Take time to specify who performs each task in the process. This will be essential to making sure there’s no confusion. For example, when you check on your turnover specialist’s arrival – do you perform that check yourself? Does someone on your team? Do you expect the turnover specialist to send you a text? Make sure to be as clear as possible.

You’ve got a process! Now all you need to do is follow it to ensure a consistent turnover – and happy guests – for every one of your bookings.

What Should Go Into Your Turnover Itself?

Okay, so this is the entire process of creating a turnover, but how about what should happen while the turnover specialist is at the property?

We’ve got you covered.

Below, you can download our FREE Ultimate Guide to Short-Term Rental Turnovers. It’s 30 pages of useful information on how you can ensure your turnovers go smoothly. Let us know what you think!

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  129. chrdinn 2 months ago

    It also works well and is quick, effortless to use.
    Overall, StartupRun is a perfect tool for those who want to keep control over the many startup entries found in Windows by default.
    Included in the download is an installation file to install the application in an easy way. After downloading, add StartupRun.exe in the correct directory.
    (Mac OS X) To run StartupRun on Mac OS X, use Terminal and follow these instructions (the instructions differ for
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  130. philyos 2 months ago

    This theme can be installed with the Windows Menu with a click or through a simple drag and drop. A simple and persistent Dice Windows 7 Theme Theme also activates the effect by displaying a white dice spinning on top of your desktop as windows open and hide. When wallpaper is displayed, the dice will also show a little image of a white shell for each piece of dice.
    You can also configure any type of visual effect with the windows theme, from ambient or concise–which is in the control panel
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    The only way to decrypt a file without the correct password is to try and guess it.

    To use SACrypt is very simple

    Select a file or folder
    Press the “Encrypt” menu item (top right of your keyboard, in English [UK])
    To encrypt a file, a temporary file is created in your Documents folder
    When you encrypt a file, you are asked for a password

    You can enable SACrypt on and off via the menu item
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  133. delebamb 2 months ago

    As well as being small-sized, portable software is available for Windows, Linux, and macOS platforms, so you may employ it in a convenient manner. Moreover, the quality of this small utility leaves no complaints about its high level of functionality.Wednesday, December 22, 2018

    A pair of coyotes made a rare discovery of a massive 12-pound brown bear cub during the 2016 season. The small bear was found and confiscated by biologists, at the time with Idaho Fish and Game biologists and was weighed and released on private land.

    The bear was found in a tree stand, as it was trying to cross the road
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  134. evercai 2 months ago

    DVD is DVD and CD sold in retail stores worldwide. The most common DVD format is DVD-5, developed by the DVD Forum.
    It is a standard optical disc designed to function in all DVD devices, including all DVD player and DVD recorder/re-recorder models.
    It can be recorded and read in all DVD player and DVD recorder/re-recorder models. The DVD video disc has a storage capacity of around 4.7 to 9.4 GB, and the
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  135. raogtal 2 months ago

    (or greater)
    ■ 2 GB+ free space on hard disk for installation
    ■ A DICOM file to be loaded and interpreted by the Inspector

    manaox’s repo i got keen to make something interesting than just dashing up together a bunch of gadgets to do basic stuff
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  136. ezabhebr 2 months ago

    · Windows 2000/XP/Vista 32 bit/64 bit
    · Visual C++ redistributable is required, and download from Here

    Here is the dialog window of GlobalSpellChecker:

    GlobalSpellChecker proceeds as follows:
    · Open Microsoft Word and start writing.
    · Enter form “GlobalSpellChecker” to open GlobalSpellChecker.
    · Click global icon to start check operation.
    You can also double click GlobalSpellChecker as
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  137. dariani 2 months ago

    After downloading the nfsCityscapeClock screensaver, simply double-click on the icon to run the installer. The screensaver will take a few minutes to install and will not start automatically when the computer is turned on.
    However once the screensaver is installed and in use, a fun sound will play when you restart the computer.

    What’s New in nfsCityscapeClock 1.6?

    Added support for the download and installation of AOL Time Warner Media files (QuickTime, Windows Media Player, and Real Player)
    The QuickTime files of nfsCityscapeClock are the same
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  138. jailrola 2 months ago

    FirePlace02 can be operated both from CLI and GUI interface. It comes with *play* and *pause* buttons which allow to play screensaver’s animation without exiting you’re working environment.


    – Sound of fire. This will bring the ultimate holiday mood and romantic vibe into any video screen.

    – Learn more about logs burning in fire logs grilling fireplace. Thanks to this you will be able to relax naturally.

    – Random and dynamic simulation. Fires
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  139. stegia 2 months ago

    NCX is a file format that’s used to create CD-i games. This means the file is written in a language understandable only for CD-i devices.
    The software downloads, stores and plays NCX files. You can also use NCX files for online CD-i games.
    The interface is made with the help of a layout that’s made with simple shapes, so you can quickly create folders, including subdirectories, within the program window. It’s a portable program
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  140. isaflav 2 months ago

    Just a quick warning here for the users of Windows XP. Microsoft has released a security update for this operating system that patches the Blue Team’s worm Machbot (Exploit:Sql) and the backdoor Trojan WCry.

    In fact, your Windows XP computer will receive this update automatically, as it has detected the presence of Microsoft’s Patch Tuesday.

    However, please note that there are a few drawbacks about this update:

    It doesn’t apply if your machine isn
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  141. harlwak 2 months ago

    It offers the following features:
    · 1 – Create boards for the various work tasks, projects or recurring tasks
    · 2 – Add cards to the boards from anywhere
    · 3 – View and filter your cards and boards from anywhere
    · 4 – Quickly update your boards from anywhere
    · 5 – Quickly add new cards from anywhere
    · 6 – Quickly add attachments and labels to existing or new cards
    · 7 – Browse your list of boards from anywhere
    · 8 – Sort,
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    However, the app has a limited set of features that might not be useful to you if you are managing a large LAN, but it still should be the top utility of its kind you can find in the Windows libraries.

    Pro Performance Desktop

    Once upon a time, overclocking was rare even among hardcore gamers. Today, one can find the entire spectrum: factory OC and those who put effort into soft OCing. For more details: read our guide “What is Soft OC?
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  149. henrsoph 2 months ago


    Admin It helps resolve computer issues such as “DNS not responding” or “boot.ini corrupt”.

    Admin It creates a software inventory of all of the software installed and their specific versions.

    Admin It helps you discover and maintain your computer hardware inventory.

    Admin It’s a database for monitoring the health of your computer network and keeping a history on computers for troubleshooting.

    Alterequest It enables you to check the health of a remote server.
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  150. nagxile 2 months ago

    However, some might think that the overall inventory management part could be a lot better.
    The most reported glitch concerns the built-in logs. Considering that outputting the transaction data into text files is apparently clumsy, it would have been better to facilitate the process through the use of a tickler list, or a smart calendar.
    The positive side outweighs the negative though and it is a generally useful little tool that just keeps getting better with every update, so you really shouldn’t
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  151. jamebenz 2 months ago

    Adopted from the original author to work with higher resolutions and large-scale images. The initial version of the plugin wasn’t configured to work with GIF files.

    Visual Review Remake by Bryan McBride is a visual review and revision tool for your photos, audio, and video. This plugin is designed for visual reviews and edits on digital photos, audio, and video.
    The application is based on your viewing the image, in a left-to-right flow where you can quickly
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  152. janyelod 2 months ago

    Of course, the application is far from perfect and is unable to detect every game or app you run fullscreen. It’s a great idea and an amazing tool that deserves a more comprehensive feature list. But it deserves to be tried for at least one game or application before writing it off as a major failure.
    Apparently, the developers need to invest a little more time adding more features like multi-resolution support to allow for better fluidity among users while switching games and applications. If you manage to
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  153. gregsakh 2 months ago

    Runs on Windows XP and higher systems.

    Norton Installshield 3.6 is a powerful, easy-to-use in-app setup and deployment tool from Symantec for Windows that enables IT admins to create professional, streamlined applications with the installation and updates of up to 3 applications.

    It’s a powerful and easy to use In-App Deployment, is a standalone Windows application aimed at desktop users. It allows to create and deploy MSI, MSIw and MSIx
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  154. dawnmich 2 months ago

    This allows the application to analyze the entire dataset you chose, which is your work of art for the moment.
    Once your set of data is processed, you will find a new window that shows you all the results found.
    You can analyze the individual functions, which is useful for you to know the mathematical functions that you found. You can also drag the result to the center to modify it, or add more data to it.
    Eureqa is a complex application that can connect seemingly random datasets together, which is relevant for all kind of data processings.
    Whether you want to understand millions of possible equations and
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  155. bernvass 2 months ago

    It’s a powerful way of curating new reading material, and if you, like us, love books (and reading), this is one of the best ways of finding something worth reading the next time we’re bored or have some free time to spare. So, what are you waiting for? Head over to the official site to take a peek at the beautiful, beautiful things it can do for you.Entries By schlank

    Oh hi there! I hope you’re
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  156. garcar 2 months ago

    It also allows you to simply import materials from websites that provide the appropriate text for a creative writing project.

    Any software, such as Wacom tablet recognition, that can be used on Windows PC, macOS, Android or iOs devices can help you get started with what you need — without commitment — in such a short time.


    iMac App Store

    eLance App Store

    Microsoft Store

    Google Play Store

    iTunes App Store

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  157. chrkae 2 months ago

    If you’re looking for a physical clock that helps you to get on with the day without wasting any time, then you should definitely try it out.

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  158. keazeen 2 months ago

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